Application and selectionThe total number of course participants is limited to 70 in order to enable active participation and interaction during workshops. Our target audience are PhD students working in academia and industry, utilizing mass spectrometry in their projects; however, we also strongly encourage applications from post-doctoral scientists woth interest in mass spectrometry. We aim to have a gender balance as well as cover a large geographical distribution for our cohort.
The prime criteria for participant selection are that 1) participants have a basic understanding of proteomics, and 2) they are likely to use the acquired knowledge in their current work/project. Applicants will be asked to submit a motivation letter, where they explain how they will benefit from the course but also where they lay out previous experience relevant for the course.
How to apply
By the deadline of 15.05.23:1. Complete a registration order through the registration/abstract submission portal on this event website. When you complete an order you will receive an 'order received e-mail' with full instructions on how to proceed with your application and a copy of the order in PDF.
2. During this process, upload a single file (accepted formats are pdf, zip and rar) containing all supporting documents for your application.:
a. for postdocs and PhD students, the name and address of your lab head/supervisor, please ensure to only use your lab's adress, as invoices will be addressed to it and often university and grants require the lab address for further processing and payment
b. a motivational letter of your reasons for applying to the event and your research interests, as well as skills you aim to gain during the course (max 300 words)
c. a concise CV (max 2 pages)
d. for applicants for FEBS Youth Travel Fund awards, your Constituent Society membership proof, age, ID and proof of status.
3. Submit your abstract via the 'My abstract' tab in the registration/abstract portal. Abstract submission is mandatory for consideration of your application
You will be notified of the outcome of your application shortly after the registration deadline (15.05.2023), please don't forget to check for emails in your spam folder regularly. Accepted applicants must then pay the relevant registration fee as set out in the table below, by (15.06.2023). More details on registration fee payment will be included in your outcome notification, and key points are also given in the terms and conditions.
Registration fees include access to the event sessions, name badge, certificate of attendance, book of abstracts, meals and refreshment breaks, social events and accommodation at Kloster Neustift as set out in the registration fee table. Please note, accommodation involes 2 people sharing a room. Travel costs are not covered.
Meals/refreshments covered by the registration fees are breakfasts, lunch and dinner as well as refreshements at the venue, including water, soft drinks and alcohol.
Terms and Conditions
By registering for the event, participants (also referred to as 'you') are entering an agreement with the Course Organizer(s), and you are indicating acceptance to the terms and conditions set out below.
The registration Fee for participants covers:
- Access to all scientific programme sessions
- Meals and refreshments as set out above
- Accommodation as set out on the Venue/Accommodation page
- Name badge, printed materials and certificate of attendance
Methods of Payment
Payments must be made by bank transfer; details will be included in your outcome notification email.
Bank charges are the responsibility of the participant and should be paid at source. Your Name, Surname and Order ID must be indicated on the transaction receipt of the bank transfer.
Following the payment, receipt of the transaction must be sent via email to [email@example.com]. Proof of payment must be received before the stated deadline.
A confirmation notification will be sent to you when organizers receive the fund and confirm your registration in the system. If you do not receive confirmation within [x] business days after sending your proof of payment / receipt of transaction, please contact [firstname.lastname@example.org].
Registration cancellation & refund policy
All registration cancellation requests should be sent to (email@example.com) in writing. For cancellation requests received on or before 15.06.2023, the full payment, less bank charges, will be refunded; for cancellation requests received on and after 15.06.2023, the full amount will be charged and no refunds will be made. No cash refunds will be made for credit card payments in the case of cancellation.
You must not attend the event if you are displaying symptoms of COVID-19 or are required to place yourself in quarantine. You should seek and follow the advice of your government before booking travel to the event and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking travel. The Course Organizers and FEBS shall not be liable to you for any losses incurred as a result of travel restrictions being placed against you or against certain countries due to COVID-19.
Modification and cancellation of the event
The Course Organizers are intending to run the event as a physical meeting, but if they decide at any time that it is not possible to continue with a physical event due to pandemic or other such restrictions, the event may be postponed or held as an online meeting. The Course Organizers will give you as much advance notice as possible if such changes are necessary. If the meeting is converted to an online format, they will refund the accommodation element of the registration fee. The Course organizers reserve the right to modify the Course programme, whether physical or online, which is published as an indication only.
If postponement or a virtual event is not possible, and the event is cancelled, the Course Organizers will refund you the registration fee less bank charges. Organizers may cancel the event as a result of circumstances outside of their reasonable control, including (but not limited to) pandemic, natural disaster, adverse weather conditions, fire or closure of airports. The Course Organizers also reserve the right to cancel the event due to disruption caused by Covid-19. Where possible, they will endeavour to provide reasonable advance notice of any such cancellation.
Neither FEBS nor the Course Organizers shall be held liable for any other costs or losses incurred.
The Course organizers take all reasonable care in making arrangements, and shall follow all available guidance from the iitalian government in relation to making the event COVID-19 safe. They act only as agents in securing hotels, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident delay or irregularity of any kind whatsoever during arrangements organized through contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public.
In the absence of any negligence or other breach of duty by the Course Organizers or FEBS, these parties shall not be responsible for any bodily injury, illness, death or property damages (including theft) sustained by participants during the event.
In any event, neither the Course Organizers nor FEBS accept liability for damages or costs in the event of bodily injury, death, property damage, illness, disruption to travel plans and costs incurred as a result of events outside of their reasonable control, including (but not limited to) pandemic, natural disaster, adverse weather conditions, fire or closure of airports.
Any dispute resulting from the above terms and conditions will be subject to italian law, and by accepting these terms you are submitting yourself to the exclusive jurisdiction of the courts of Italy.
- Applications Opening
1 Feb 2023
- Youth Travel Fund Grants
15 May 2023
- Applications closing
15 May 2023
- Closing times: 23:59 (UTC+01:00)